How to Respond to Negative Google Reviews: Your Step-By-Step-Guide

Your reactions to Google surveys can have the same amount of an effect as the reviews themselves. Figure out how to answer to positive criticism, what to state to miserable clients, and how to determine troublesome circumstances.

Client reviews can genuinely affect your business reputation and clients’ choices. While you can’t control what others post online about your business, you can control the effect these surveys have on your business, essentially by reacting to them. Peruse on to figure out how to react to reviews on Google, and what to state explicitly for positive and negative surveys.

Few Steps Before Replying to the Google Business Review

Think positive

You’re energetic about your business and you care about your clients, so negative audits are going to sting. In any case, a negative perspective will just exacerbate things. So, make a major stride back and a full breath in. Advise yourself that negative client reviews are an inevitable part of maintaining a business. Consider them more emphatically as a test to handle and a chance to learn.

Inhale and pause

It’s important to reply reviews promptly. High feelings can now and then lead us to miss significant subtleties. When you’ve sat down, come back to the review and read it completely. What is the client saying? The criticism may be something as basic as the way that the bread on their sandwich was spongy. It may be something progressively genuine like rough client assistance. Or then again it could be a major ouch like providing an inappropriate shading blossoms to a client’s wedding. Decide the seriousness of the criticism before reacting.

People trust Google rating

Since Google is very user-friendly everyone knows how easy it is to leave a review. Potential customers are more likely to believe the ratings in Google because they know that people will be truthful in their reviews. They can leave both positive and negative feedback and it can’t be easily removed. This freedom in information makes people more likely to believe if there are many good things said about the company. 72% of people believe that positive reviews make them more likely to visit the business. If a business has a high rating it’s good to show that in Google.

Be the client

We’ve all been disappointed with an item or service at some point. Attempt to see the issue from the client’s viewpoint to decide how to deal with the circumstance. On the off chance that you were in their circumstance, what might resolve the issue? By really considering what your client needs most in the circumstance, you reinforce the uprightness of your image and qualities.

Discover the base of the issue

This doesn’t mean discovering who to fault yet discovering where the breakdown happened. Having the option to clarify the breakdown shows the client that you sufficiently minded investigating the issue and may even get them to see the circumstance in an unexpected way. It will likewise assist you with coming up with the best arrangement, just as keep it from happening again with different clients.
Remember that your underlying reaction to negative client surveys won’t almost certainly contain this data. It ought to be planned for saying ‘sorry’ There is a period and a spot for giving your clarification. There will likewise be times that you can’t discover a breakdown on your end. Indeed, even still, you should in any case approach the circumstance with a similar readiness to assume liability.

Come up with a proper cure

Notwithstanding a statement of regret and clarification, you might need to offer a type of remuneration to take the client back to your business. You may give a discount, offer a similar help limited or for nothing out of pocket, give a blessing declaration, or include an extra assistance at no expense. Discover from your client what will fulfill them and serve that need as well as could be expected.
Compensatory activity in your reaction to negative client review could mean the contrast between essentially fulfilling your client and really holding them.

General Tips for Responding to Google Reviews

When managing Google reviews, both positive and negative feedback offers a unique opportunity to enhance your business image and engage with customers. 

Keep these essential points in mind:

Engage with Customers Through Positive Reviews:

  • Responding to positive reviews is an excellent way to engage with your customers and further showcase your brand’s personality.
  • While responding to every positive review may not be necessary, aim to acknowledge reviews that share detailed experiences or praise specific aspects of your service.

Prioritize Responding to Negative Feedback:

  • It’s crucial to address each negative review individually. This demonstrates your commitment to customer satisfaction and can turn a negative experience into a positive impression.

Maximize Public Visibility of Your Responses:

  • Remember, your responses aren’t just for the reviewer; they’re visible on Google Search and Maps, conveying to all current and potential customers that you value feedback and are dedicated to improving service.
  • This visibility can significantly impact your reputation, help gain trust, and encourage more customers to leave reviews.

Build Reputation and Trust:

  • Consistently engaging with reviews, especially with thoughtful and personalized responses, can build a positive online reputation and foster trust among your customer base.
  • This proactive approach encourages more reviews and feedback, which in turn, fuels your business’s growth and reputation.

Encourage Ongoing Feedback:

  • Proactively invite your customers to share their experiences and reviews. This approach not only cultivates a culture of open communication but also contributes to a continuous stream of valuable insights for business improvement.

Encourage Ongoing Feedback:

  • Proactively invite your customers to share their experiences and reviews. This approach not only cultivates a culture of open communication but also contributes to a continuous stream of valuable insights for business improvement.

How to Respond To Negative Google Reviews

Navigating negative Google reviews can feel daunting, but these interactions offer a valuable opportunity to showcase your commitment to customer satisfaction. Here’s how you can effectively address negative feedback:

Acknowledge and Apologize

Start by acknowledging the customer’s experience and apologizing for any dissatisfaction they felt. This demonstrates that you take their feedback seriously and care about their experience.

Respond Promptly

Aim to respond to negative reviews as quickly as possible, ideally within 24 hours. A timely response shows you’re attentive and committed to resolving issues promptly.

Keep It Professional and Compassionate

Regardless of the review’s tone, maintain professionalism in your response. Show empathy and understanding towards the customer’s perspective.

Personalize Your Response

Tailor your response to address the specific concerns raised in the review. Avoid generic responses, as personalized replies are more likely to resonate with both the reviewer and potential customers reading the review.

Offer a Solution

Where possible, offer a solution or make amends for the customer’s negative experience. Whether it’s a refund, a discount on future services, or a direct invitation to discuss the matter privately, showing willingness to rectify the issue can influence not only the aggrieved customer but also others who read your response.

Keep It Brief and to the Point

Lengthy responses can overwhelm readers and may inadvertently validate the customer’s complaint. Strive for concise replies that address the issue, offer a solution, and express your commitment to customer satisfaction.

Thank for the Feedback

View negative reviews as constructive feedback. Thank the customer for taking the time to share their experience, as this can provide you with insights on areas for improvement. Expressing gratitude also reflects positively on your business’s character.

Transition the Discussion Offline

If necessary, encourage the customer to continue the conversation through a more private channel, such as email or phone. This can prevent further public escalation and allows for a more personalized discussion to resolve the issue.

Reflect and Take Action

Use the feedback to identify any recurring issues within your business. Taking action to address these concerns can prevent similar negative reviews in the future and improve overall customer satisfaction.

Follow Up

If the situation gets resolved, consider following up with the customer to see if they would be willing to update their review or provide further feedback.

Example Response to a Negative Review:

“Hi [Customer Name],

Thank you for sharing your experience with us. We’re genuinely sorry to hear that your visit didn’t meet your expectations. We appreciate your feedback as it helps us improve. Could you please contact us at [contact information] to discuss this further? We’d love the opportunity to make things right.

Sincerely, [Your Name] [Your Position]”

Responding to negative reviews with empathy, promptness, and professionalism can turn challenging situations into opportunities to demonstrate your business’s commitment to excellence and customer satisfaction.

Encourage and Facilitate Feedback

Empower Your Team: Training your staff to consistently deliver outstanding service is key. An empowered team is more likely to create the kind of guest experiences that generate glowing reviews.

Simplify the Review Process: Integrate review requests into your post-service communication. Making it easy for customers to leave feedback increases the likelihood of receiving reviews, giving you more opportunities to showcase your strengths.

Engage With All Reviews: Take the time to respond to positive reviews as well. This engagement demonstrates appreciation for your guests’ feedback and reinforces the reasons new customers should choose your services.

Watch our video to learn more

FAQs About Responding To Negative Google Reviews

Yes, responding to a bad review shows that you value feedback and are committed to improving customer satisfaction.
Respond calmly and professionally, stating your business’s policy or perspective on the matter without disparaging the reviewer. Offer to discuss the matter offline for a more detailed conversation.
Acknowledge the feedback, apologize for any inconvenience, and explain any improvements or changes made in response. Demonstrating your commitment to positive change can rebuild trust and reassure potential customers.
Respond by thanking the reviewer for their feedback, expressing regret that their experience didn’t meet expectations, and inviting them to contact you directly to discuss their concerns and how you can improve their experience in the future.

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